HBS 2018, Chicago - Abstract Submission & Guidelines

Abstract Submission & Guidelines

Late-Breaking Abstract Submission Deadline is now closed! 


  • All abstracts must be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication. If you need help, please arrange for the review of your abstract by a colleague who is a native English speaker, by a university scientific publications office (or other similar facility) or by a copy editor, prior to submission.
  • Abstracts must be submitted via the website only.
  • Abstracts submitted by email or fax will not be accepted.
  • Please do not submit multiple copies of the same abstract.
  • Abstracts must be received by the announced deadline.
  • All abstracts will be forwarded to the Committee for review.  
  • You will receive confirmation that your abstract has been received, indicating the abstract number which it has been allocated. Please refer to this abstract number in all correspondence regarding this abstract.
  • Please contact the Conference Secretariat if you have not received confirmation that your abstract has been received.
  • Presenting authors must be registered participants. Only abstracts of authors who have paid their registration fees by April 11th 2018 will be scheduled for presentation and included for publication.
  • Submission of an abstract acknowledges your acceptance for the abstract to be published in the official meeting publications.
  • Abstracts that have been presented at another meeting may be submitted 
  • Notifications regarding the status of the abstract will be sent once the review process is complete.
  • No changes will be made to submitted and accepted abstracts
  • Conflicts of Interest / Disclosure: Abstract submitters will be requested to confirm that you will declare any conflict of interests in your presentation at the congress


Before you begin, kindly prepare the following information:

Presenting Author contact information; 

  • Email address
  • Full postal address
  • Daytime and evening phone number
  • Author and co-authors' details
  • Full first and family name(s)
  • Authors' names must be in upper and lower case (J.C.C. Smith)
  • Affiliation information: department, institution / hospital, city state (if relevant), country
  • Abstract title – Limited to 25 words in UPPER CASE
  • Abstract text – Limited to 300 words (Please Note: word count is affected when graphs/tables/images are included). We recommend using word-processing software (for example, Word) for editing your abstract and counting the number of words.
  • Tables: A maximum of 3 tables of up to 10 rows x 10 columns can be included in the abstract.
  • Graphs and images - It is important to note that each image included in the abstract is worth 30 words. You can upload graphs and images in JPG, PNG and GIF format only. A maximum of 3 images can be included per abstract. The maximum size of each graph/image is 500 KB. The maximum pixel size of graph/picture is 600(w) x 800(h) pixels.
  • Use only standard abbreviations. Place special or unusual abbreviations in parentheses after the full word the first time it appears. 
  • Use generic names of drugs. Express numbers as numerals 
  • You will receive an abstract reference number via email after you have submitted your abstract. 
  • After submitting your abstract, you can still make changes up until the deadline. 
  • After the deadline, no changes will be accepted.
  • Abstract category– abstracts must be allocated to a specific category for the scientific programme. You will need to select the category most suited to your abstract. To preview the categories please click here.

Kindly note that the 4th Heart & Brain Symposium is accepting abstracts for Poster Presentation Only.



Disclosure of financial relationships that the author(s) may have with the manufacturer/supplier of any commercial products or services related to the work, should be indicated in the appropriate box on the abstract form. 

The presenting author is required to ensure that all co-authors are aware of the content of the abstract before submission to the Secretariat. 

The Organisers reserve the right to remove from any publications an abstract which does not comply with the above.